Accounting Manager

Location: Philadelphia (Hybrid)
Department: Finance
Reports To: Head of Finance
Job Type: Full-Time, Permanent

Position Overview

Impilo, Inc. is seeking an experienced and detail-oriented Accounting Manager to support core accounting operations and ensure the accuracy and integrity of our financial reporting. This role is responsible for managing key aspects of the month-end close process, maintaining reliable financial records, and supporting the Head of Finance in building a scalable, well-controlled accounting environment. The ideal candidate has 4–8 years of accounting experience, strong technical GAAP knowledge, and is comfortable working in a fast-paced, high-growth environment.

Key Responsibilities

Month-End Close & General Accounting

• Lead critical components of the monthly and quarterly close processes.
• Reconcile all bank accounts and maintain general ledger accuracy.
• Accrue monthly expenses and maintain supporting schedules.
• Book and amortize prepaid expenses.
• Record fixed asset activity and manage depreciation schedules.
• Record lease obligations and amortization of ROU assets.
• Record deferred revenue in accordance with revenue recognition policies.
• Record accrued payroll and support related reconciliations.
• Maintain schedules for prepaids, accruals, deferred revenue, and amortizations.
• Assist with reorganization and cleanup of the P&L and Balance Sheet within QuickBooks Online (QBO).

Inventory & COGS

• Reconcile inventory and COGS accounts.
• Partner with Finance and Procurement to enhance inventory tracking and cost processes.

Financial Reporting & Analysis

• Prepare monthly P&L and Balance Sheet flux analyses.
• Support preparation of internal financial statements and management reporting.

Accounts Payable & Accounts Receivable

• Oversee AP/AR activities to ensure timely vendor payments and customer collections.
• Upload, code, and review Brex card transactions and employee expenses.
• Review AR weekly to identify delinquency buckets and support bad debt reserve management.
• Support spend limit configuration and expense policy compliance.
• Assist with potential migration from Brex to Ramp.

Compliance, Controls & Tax

• Support sales tax compliance and remittance.
• Maintain strong internal controls and ensure adherence to accounting policies and GAAP.
• Prepare schedules and documentation for external audits and tax filings.

Systems, Tools & Process Improvement

• Support improvements to accounting systems and processes (QBO, Brex, Ramp, Bill.com, Rippling).
• Create and maintain departmental structures in Rippling for payroll and P&L allocation.
• Identify opportunities to streamline workflows and enhance efficiency.

Qualifications

Education

• Bachelor’s degree in Accounting, Finance, or related field (required).
• CPA or progress toward CPA strongly preferred.

Experience

• 4–8 years of professional accounting experience (corporate or public accounting).
• Strong knowledge of GAAP and financial statement preparation.
• Experience with month-end close, journal entries, reconciliations, and schedules.
• Experience with QBO, Brex, Bill.com, Ramp, and/or Rippling preferred.
• Inventory accounting experience is a plus.

Skills & Competencies

• Strong analytical and problem-solving skills.
• High attention to detail and commitment to accuracy.
• Excellent communication and cross-functional collaboration skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with accounting systems and advanced Excel skills.
• Strong sense of ownership and integrity.

Physical Requirements

• Sit/Stand at computer for 8+ hours per day

Why Join Impilo

• Opportunity to contribute to a mission-driven healthcare company.
• High-impact role with room for professional growth.
• Collaborative, fast-paced startup environment.